THE UNIVERSITY OF BRITISH COLUMBIA
BENEFITS ONLINE ENROLLMENT INSTRUCTIONS


You have as much time as you need to complete the enrollment session. We estimate it will take you about 30 to 40 minutes to complete.

Please give yourself enough time to complete this session in one sitting. Because of security measures, no personal data is saved at any point-if you close down the session part way through, or if your keyboard is inactive for more than 30 minutes, your session will end and you will lose all your work.

Once you have completed all of your forms, you will be prompted to print them. If you exit the session before printing the completed forms, your work will be lost.

PLEASE REMEMBER


  1. We strongly advise you review the Benefits information specific to your employee group to ensure you are as prepared as possible before beginning the online enrollment. This will allow you to make informed choices about optional benefits, and about any costs associated with the benefits you choose.It is also important for you to learn what UBC benefits you are eligible for and when coverage becomes effective so that you can consider the continuity of your coverage between your group plan with your former employer (or individual coverage) and UBC.

    Since the session will time out if your keyboard is inactive for more than 30 minutes, please review the Benefits information before starting the online session.

    Click on your employment group to begin reviewing the Benefits information, including Eligibility for effective dates and Premium Rates for cost information:


    Please Note: The UBC Extended Health and Dental Care Plans allows for double coverage - if you have coverage under a spouse / partner's plan, you may also enrol onto the UBC plan provided that your spouse / partner's plan allows for double coverage. If your spouse / partner's plan does not allow for double coverage, you must make a decision as to which plan you and your family would like to enrol into.

  2. Printer access. Nearing the end of this session, you will be asked to print all of your forms. For this reason, please be sure your computer has access to a printer. The only form you are able to submit online is the UBC Employment Equity Survey.
  3. Adobe Reader. All benefit enrollment forms are in PDF format. To download the latest version of Adobe Reader that your computer and operating system will support, click here.

    Adobe Reader must be installed before you begin the session, otherwise you will not be able to print your forms at the end of the session. Check that Adobe Reader is working in your browser by clicking here to view your Welcome Letter from Lisa Castle, AVP, Human Resources.

    If you are able to view the file, you are ready to begin! If you are unable to open, it is likely because your web browser isn't configured correctly with the Adobe pdf browser plug-in - you can work through the tasks in the document to troubleshoot and resolve the issue. If you are still experiencing difficulties, please contact Florence Lum at 604.822.8988 for additional assistance.
  4. Problems printing?
    • Should you encounter any problems printing your forms, it is likely that you do not have Adobe Reader version 6.2 or higher. Click here to download a free version.
    • If you still are having problems printing a PDF file, try right-mouse clicking on the link and saving the PDF file by selecting "Save Link As" (FireFox) or "Save Target As" (Internet Explorer) in order to save a local copy of the PDF file on your computer. After saving the PDF file, try opening and printing the file.
    • If the above suggestions still don't work, you will have to print the blank forms and complete by hand by clicking on the form name in the table of forms (first column)
  5. Enrollment code (located on your letter of offer)
  6. Your Social Insurance Number (SIN) - Where applicable, we will need you to enter your social insurance number. Your spouse's social insurance number is required if you are applying for optional life insurance.
  7. Banking details such as branch name, address, postal code, etc.
  8. Current Medical Services Plan Care Card for you and/or your dependents (if applicable)
  9. Dependent details such as ages, dates of birth, addresses, etc.
  10. Proof of Birth Date for you and your spouse - Copy of a birth certificate / Canadian citizenship card / passport / Nexus Card is required if you are applying for the UBC Staff Pension Plan.

5 EASY STEPS


Step 1: Enter Your Personal Data
Step 2: Complete Your Checklist of Forms
Step 3: Print Your Forms
Step 4: Compile your Forms Package
Step 5: Send in Your Forms Package


View All Steps with Instructions

Begin Session

a place of mind, The University of British Columbia

UBC Human Resources
350 - 2075 Wesbrook Mall
Vancouver, BC
Canada V6T 1Z1
tel: 604-822-8111
fax: 604-822-8134

Emergency Procedures | Accessibility | Contact UBC | © Copyright The University of British Columbia